Committee of the Whole

WITH RESPECT to the June 26, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Referral resolution on the Thunder Bay Public Library Master Facilities Plan, we recommend that scenario 3 be deleted.

WITH RESPECT to the deputation from the Thunder Bay Public Library on June 26, 2023, we endorse in principle the central library concept as outlined in the Library's Facilities Plan and refer scenario 2 and 3 to Administration for review and provide capital and operating financial implications relating to the scenarios; AND THAT Administration work in consort, as necessary, with Library Administration; AND THAT Administration report back back on or before June 24, 2024; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 2023CLS.023 (City Manager's Office) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 197-2023-Corporate Services & Long-Term Care- Financial Services, we recommend that the Council 2024 Budget Review Calendar, as appended to this report as Attachment A, be approved; AND THAT the Committee of the Whole/City Council 2024 Calendar of Meetings, as appended to this report as Attachment B, be approved; Committee of the Whole – Monday, June 26, 2023 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Greg Johnsen dated June 26, 2023, we recommend that Report 196-2023 (Corporate Services & Long-Term Care - Financial Services) be deferred to July 17, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

Committee of the Whole – Monday, June 26, 2023 WITH RESPECT to the referral resolution relative to Report 196-2023 (Corporate Services & Long Term Care - Financial Services) Report Back - 2024 Budget Amendments, we recommend that Items 23 (Parkettes) and 25-28 (Roadside Mowing, Non-emergency driveway culvert replacements, Downtown core litter/debris pick up and Large waste/debris litter pick up program) be added to Paragraph 1.

WITH RESPECT to the referral resolution relative to Report 196-2023 (Corporate Services & Long Term Care - Financial Services) Report Back - 2024 Budget Amendments, we recommend that Item 19 (Heritage Program) be added to Paragraph 1.

WITH RESPECT to Report 196-2023 (Corporate Services & Long Term Care - Financial Services) we recommend that Items 2 (Sister Cities Program), 7 (Transit Routes), 20 (Neebing Arena), 24 (Outdoor Rinks) and 19 (Heritage Program) from Schedule A at a cost of $902,100 be referred back to Administration for stakeholder consultation; AND THAT Administration report back on or before August 28, 2023.

WITH RESPECT to Report 196-2023 (Corporate Services & Long Term Care - Financial Services) Report Back - 2024 Budget Amendments, we recommend that the following paragraph be added: "AND THAT Item 26 - Non-Emergency Driveway Culvert Replacements on Schedule A be excluded from the list at a cost of $60,000."

WITH RESPECT to Report 196-2023-Corporate Services & Long-Term Care- Financial Services, we recommend that Schedule A 2024 Budget Amendments, with a net impact of $512,900 be approved; AND THAT any difference between the 2024 Budget Amendments and $1,500,000 be factored into 2024 Budget Direction rather than a separate report back by December 18, 2023; AND THAT Item 26 (Non-emergency driveway culvert replacements) on Schedule A be excluded from the list at a cost of $60,000; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 198-2023 - Infrastructure & Operations - Engineering & Operations, we recommend that Contract 9, 2023 – Multi-Use Trails & Parks be awarded to P.N.I. Contracting Ltd. who submitted the lowest tender in the amount of $997,893.40 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 217-2023 (Infrastructure & Operations – Parks & Open Spaces Section), we recommend that RFP 2023-38, for the Design, Supply and Install New Playground at Vickers Park be awarded to M3 Contracting Ltd. (Playgrounds-R-Us) up to the amount of $1,079,536.31 (inclusive of all taxes); AND THAT the General Manager –Infrastructure & Operations report any circumstances to City Council should significant variations in contract values occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Norm Gale, City Manager, dated May 26, 2023, we recommend that Outstanding Item 2022-004-ADM - Enterprise Risk Committee of the Whole – Monday, June 26, 2023 Management (City Manager's Office - Strategic Initiatives & Engagement) be removed from the Outstanding List for Administration.

WITH RESPECT to the Memorandum from Andrea Morrison, Manager Central Support Services, dated June 26, 2023, we recommend that the General Manager, Community Services be authorized to execute the Ontario Health agreements, compliance declarations and other required documents as required by the terms of applicable LSAAs and MSAAs; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Karen Lewis, General Manager Development & Emergency Services, dated June 26, 2023, we recommend that Andrea Morrison be appointed Acting City Treasurer the Corporation of the City of Thunder Bay to meet all statutory obligations under the Municipal Act during the ongoing recruitment process for a permanent City Treasurer; AND THAT By-Law 229-2023 being a By-Law to appoint an Acting City Treasurer for the Corporation of the City of Thunder Bay be presented to City Council for ratification at the City Council meeting following Committee of the Whole on June 26, 2023.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 17, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (d) labour relations or employee negotiations; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on be half of the municipality or local board.