Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, December 20, 2021 Committee of the Whole – Closed Session, we recommend: THAT the meeting start time be changed to 5:30 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 20, 2021 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to; (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

WITH RESPECT to the December 20, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from City Clerk Krista Power dated December 9, 2021 relative to a Board Appointment for the Thunder Bay Community Economic Development Commission (CEDC), we recommend: THAT Barry Streib be appointed to his second term as a Community Director of the Thunder Bay Community Economic Development Commission; AND THAT Barry Streib second term of office shall be four years expiring December 20, 2025.

WITH RESPECT to the confidential Memorandum from City Manager Norm Gale dated December 15, 2021, we recommend that the City Manager Goals be approved for 2022; PAGE 7 OF 16 Committee of the Whole – Monday, December 20, 2021 AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 2021.CLS.043 (Human Resources & Corporate Safety), we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay and the Amalgamated Transit Union (ATU) Local 966 be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to R 160/2021 (Corporate Services & Long-Term Care – Corporate Information Technology), we endorse the Corporate Digital Strategy as outlined in Attachment A to guide future direction and investment in information technology, digital transformation & modernization of service delivery; AND THAT Administration include the financial impacts of this work in annual Operating and Capital Budgets for Council consideration in future budget submissions; AND THAT Administration report back to Council annually on the progress of the Digital Strategy implementation & associated work plan items; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 189/2021 (Corporate Services and Long Term Care – Financial Services), we recommend that the revised Tbaytel Dividend Policy as contained within this report and encompassing three major elements (a Fixed Annual Dividend, a Performance Dividend and a Special Dividend) be approved; AND THAT the Dividend Policy continue to serve as a direction to the Tbaytel Municipal Services Board for purposes of payment of future dividends to the City of Thunder Bay (the City); AND THAT a review of the Tbaytel Dividend policy be undertaken every two years; AND THAT the next review occurs in conjunction with the 2023 Third Quarter update from Tbaytel; AND THAT the Fixed Annual Dividend in excess of $17.75 million in 2022 and 2023 be transferred to the Stabilization Reserve Fund unless its year-end uncommitted balance is greater than $10.0 million in which case the excess funds be transferred to the General Capital Reserve Fund; AND THAT the Performance and Special Dividends continue to be directed to the Renew Thunder Bay Reserve Fund; PAGE 10 OF 16 Committee of the Whole – Monday, December 20, 2021 AND THAT By-law 257-2004 3.08(b) be amended as outlined in this report to exclude unbudgeted government grants from Net Income for the purposes of calculating the Performance Dividend beginning in 2022 and presented to City Council for ratification.

WITH RESPECT to Report R181/2021 (Development & Emergency Services – Community Strategies), we recommend the strategies outlined in this Report be approved; AND THAT Administration review the Community Partnership Policy (05-06-02) and related procedures for changes that would be required for it to align well with other relevant capital grant sources and for it to support capital projects that address community safety, well-being, homelessness and poverty, with a focus on gaps identified in this report and report back Q2, 2022; AND THAT Administration report back at Q2, 2022 with a source of financing to bring the uncommitted balance of the Community Partnership Reserve Fund to $1M; AND THAT sustaining Community Partnership Reserve Fund contribution be included in the proposed 2023 budget; AND THAT the Community, Youth & Cultural Funding Program (CYCFP) Funding Model and associated Community Stream funding criteria be revised to include the framework and priorities of PAGE 12 OF 16 Committee of the Whole – Monday, December 20, 2021 the Community Safety & Well-being Plan for Projects, beginning with the October 2022 intake, and for Operating/Sustaining Grants, beginning with the June 2022 intake for 2023 funding; AND THAT the general eligibility criteria, application and review processes of CYCFP be reviewed with the objective of increasing applications and success rate for organizations and projects related to community safety, well-being, homelessness and poverty, and Admini

WITH RESPECT to Report R 184/2021 (City Manager’s Office – Office of the City Clerk), we recommend that the 2022 Committee of the Whole, City Council and City Council – Special PAGE 13 OF 16 Committee of the Whole – Monday, December 20, 2021 Session Meeting Calendar, as amended, be adopted; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Director of Engineering Kayla Dixon dated December 16, 2021, we confirm Council’s contribution of $700,000 for Pool 6 Site Enhancement Project and recommend that Administration submit an application to the Northern Ontario Heritage Fund Corporation (NOHFC) Enhance Your Community Stream fund for the Pool 6 Site Enhancement Project understanding that the City will be required to provide the additional funds to complete the project including any cost overruns that may occur; AND THAT the Director of Engineering of the City of Thunder Bay will be the authorized signing authority for the application; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, January 10, 2022 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; PAGE 15 OF 16 Committee of the Whole – Monday, December 20, 2021 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.